Standardising, Digitising And Sharing Data
Public Sector Transformation

Project Started on

2012

Current Status

Project status

Green
  • On Track
  • Slightly Off-track
  • Very Off-track
  • Stalled

As a first step in advancing the objectives of Government-wide data sharing, the Cabinet Office is working with the Jamaica Archives and Records Department (JARD) to develop a Records and Information Management (RIM) Policy for Cabinet approval. Related RIM procedures and guidelines have been developed and are being piloted in the Auditor General’s Department, the Jamaica Records and Archives Department, and in selected divisions of the Cabinet Office and the Office of the Prime Minister (OPM).

During development of the Data and Information Sharing Policy, it became clear that smooth data sharing to facilitate service delivery within government was being made impossible given the unequal standards of record keeping across the sector. Users of many government services continue to be required to make multiple visits to different government agencies in order to complete single transactions.

The Archives Act (1982) and its accompanying Regulations (1988) have become out-dated and insufficient to deal with the development of the globalised and technological world, evidenced in the fact that it does not speak to electronic record-keeping; there is high litigation risk resourcing from poor records management and lack of information, lack of compliance and monitoring and very low fines for breaches. Additionally, there has been only one Circular issued since 1981 regarding the disposal of records and based on the Jamaica Archives and Records Department’s interaction with MDAs, adherence has been low for most government entities. 

As a first step in advancing the objectives of Government-wide data sharing, the Cabinet Office is working with the Jamaica Archives and Records Department (JARD) and the Office of the Prime Minister (OPM), which has the policy portfolio for Government Information Management, to develop an Integrated Records and Information Management Policy for the GoJ and provide necessary capacity for JARD to carry out its mandate.

  • The Data and Information Sharing Policy has been developed to support the removal of burdensome legal, financial and technological restrictions placed on Government entities to access datasets collected and maintained by other Government entities. The draft Policy has been prepared and will be finalised and implemented under the guidance of the CIO. 

    As a first step in advancing the objectives of Government-wide data sharing, the Cabinet Office is working with the Jamaica Archives and Records Department (JARD) to develop a Records and Information Management (RIM) Policy for Cabinet approval. Related RIM procedures and guidelines are being developed and pilot implementation is underway throughout the Jamaica Records and Archives Department, and in selected divisions of the Cabinet Office and the Office of the Prime Minister (OPM).

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